APSAR HOME

The 9th Asia-Pacific Conference on
Synthetic Aperture Radar (APSAR 2025)

"SAR Technology and Applications for Sustainability"
5-9 October 2025, Matsue, Shimane, Japan

Abstract Submission System

Paper Kit of APSAR 2025


Table of Contents




Part I: General Information

Procedure

The review process is being conducted entirely online. To expedite the review process, and to assure that the manuscript submissions will be readable through the online review system, we request that authors submit abstracts that are formatted according to the Paper Kit instructions included here. For similar reasons, authors are strongly encouraged, though not required, to format the submissions using these tools as well.


Format Requirements for all Manuscript Submissions

Document Formatting for all Submissions
 Use the following guidelines when preparing your manuscript:

LENGTH: Submit a manuscript containing 800 words minimum up to 4 pages maximum including figures. References are not included in the counting.

LANGUAGE: All proposals must be in English.

MARGINS: Documents should be formatted for standard letter-size (8.5 in. by 11.0 in.) paper

  • All text and figures should be contained in a 178 mm x 229 mm (7 inch x 9 inch) image area.
  • The left margin must be 19mm (0.75 inches).
  • The top margin must be 25mm (1.0 inch), except for the title page where it must be 35mm (1.375 inches).
  • On the first page, the top 50mm (2 inches) is reserved for the title, author(s), and affiliation(s). These items should be centered on the page, starting at 35mm (1.375 inches) from the top of the page.

COLUMNS: Manuscripts should be in 2-column format. The title and author block on the first page should span across the two columns.
Wide figures may span across two columns. However, the use of wide figures should be limited if possible.

TYPE:

Face: To achieve the best viewing experience for the review process and conference proceedings, we strongly encourage authors to use Times-Roman or Computer Modern fonts. If a font face is used that is not recognized by the submission system, your proposal will not be reproduced correctly.

Size: Use a font size that is no smaller than 10 points and no larger than 12 points throughout the paper, including figure captions.

TITLE: The paper title should appear in boldface letters and should be in ALL CAPITALS. Do not use LaTeX math notation ($x_y$) in the title; the title should be representable in the Unicode character set. Also try to avoid uncommon acronyms in the title.

AUTHOR LIST: The authors’ name(s) and affiliation(s) appear below the title in capital and lower case letters. Proposals with multiple authors and affiliations may require two or more lines for this information. The order of the authors on the document should exactly match in number and order the authors typed into the online submission form.

BODY: Major headings appear in boldface CAPITAL letters, centered on the page. Subheadings appear in capital and lower case, either underlined or in boldface. They start at the left margin of the page on a separate line. Sub-subheadings are discouraged, but if they must be used, they should appear in capital and lower case, and start at the left margin on a separate line. They may be underlined or in italics.

REFERENCES: List and number all references at the end of the document. The references can be numbered in alphabetical order or in order of appearance in the paper. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [1]. The end of the document should include a list of references containing information similar to the following example:

[1] J. P. Kerekes and J. E. Baum, "Full-Spectrum Spectral Imaging System Analytical Model," IEEE Trans. Geosci. Remote Sens., vol. 43, no. 3, pp. 571-580, Mar. 2005.

[2] A. B. Tarokh and E. L. Miller, "Subsurface Sensing under Sensor Positional Uncertainty," IEEE Trans. Geosci. Remote Sens., vol. 45, no. 3, pp. 675-688, Mar. 2007.

ILLUSTRATIONS & COLOR: Illustrations must appear within the designated margins. If possible, position illustrations at the top of pages, rather than in the middle or at the bottom. Caption and number every illustration. All illustrations should be clear when printed on a black-only printer. Be sure that your images are acceptable when printed in black and white (online IEEE Xplore proceedings will retain the colors in your document).

PAGE NUMBERS: Do not put page numbers on your document. Appropriate page numbers will be added to accepted papers when the conference proceedings are assembled.



Part II: Templates

Templates for all manuscript submissions
 The following style files and templates are available for users of LaTeX and Microsoft Word:

Template (Word) Template (LaTeX)

We recommend that you use the Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines listed above. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size (8.5 in. by 11 in.) paper layout. The LaTeX environment files specify suitable margins, page layout, text and a bibliography style.

In particular, with LaTeX, there are cases where the top-margin of the resulting PDF file does not meet the specified parameters. In this case, you may need to add a \topmargin=0mm command just after the \begin{document} command in your .tex file. The spacing of the top margin is not critical, as the page contents will be adjusted on the proceedings. The critical dimensions are the actual width and height of the page content.



Part III: Submission of the Manuscript

The review process will be performed from the electronic submission of your manuscript. To ensure that your document is compatible with the review system, please adhere to the following compatibility requirements:

File Format

Papers must be submitted in Adobe Portable Document Format (PDF) format. Please make sure that you submit a valid PDF to the submission system.

PDF files:

  • must not have Adobe Document Protection or Document Security enabled,
  • must have US Letter sized pages,
  • must be in first-page-first order, and
  • must have ALL FONTS embedded and subset.

ALL FONTS MUST be embedded in the PDF or PostScript file. There is no guarantee that the reviewers of the abstract have the same fonts used in the document. If fonts are not embedded in the submission, you will be contacted by CMS and asked to submit a file that has all fonts embedded. Please refer to your PDF file generation tool’s user guide to find out how to embed all fonts.
　　　　　　　　
Information for LaTeX users

Generating a PostScript file is straightforward for all LaTeX packages we are aware of. When preparing the proposal under LaTeX, it is preferable to use scalable fonts such as Type I, Computer Modern. However, quite good results can be obtained with the fonts defined in the style file recommended above (spconf.sty).

PDF files with Postscript Type 3 fonts are highly discouraged. PDF and PostScript files utilizing Type 3 fonts are typically produced by the LaTeX system and are lower-resolution bitmapped versions of the letters and figures. It is possible to perform a few simple changes to the configuration or command-line to produce files that use PostScript Type 1 fonts, which are a vector representation of the letters and figures.

For most installations of LaTeX, you can cause dvips to output Type 1 fonts instead of Type 3 fonts by including -Ppdf option to dvips. The resulting PDF file will reference the Type 1 Computer Modern fonts, rather than embedding the bitmapped Type 3 versions, which cause problems with printers.

You may also need to tell dvips to force letter sized paper with the option: -t letter.

Most current LaTeX installations also include pdflatex, which produces acceptable PDF files as well.



File Size Limit

Authors will be permitted to submit a document file up to 5 MB (megabytes) in size.


File Name

The filename of the document file should be the first author’s last name, followed by the appropriate extension (.pdf). For example, if the first author’s name is Johan Smith, you would submit your file as ”smith.pdf“.
The paper submission process will append the filename with a unique identifier when it is stored on our system, so multiple submissions with the same name will not overwrite each other and will be distinguishable.


Online Review Process

A committee of reviewers selected by the conference committee will review the manuscripts and rate them according to quality, relevance, and correctness. The conference technical committee will use these reviews to determine which abstracts will be accepted for presentation in the conference. The result of the technical committee’s decision will be communicated to the submitting authors by email , along with any program committee comments, if any.


Notification of Acceptance

Authors will be notified of paper acceptance or non-acceptance by email as close as possible to the published author notification date. The email notification will include the presentation format chosen for your paper and may also include the presentation date and time, if available. The notification email may include comments from the reviewers and/or program committee members. The conference cannot guarantee that all of the reviewers will provide the level of detail desired by you.


Correspondence

Please make sure to put the conference name (APSAR 2025) and the paper number that is assigned to you on all correspondence.
Additional questions regarding submission of papers should be directed to the following address:

APSAR 2025 Technical Program Committee
Email: cit.tpc_apsar2025@nihon-u.ac.jp